Jose Marti Technical High School Alumni Association

By-Laws of the Jose Marti Technical High School Alumni Association

ARTICLE I: MEMBERSHIP

Qualifications

A. Membership shall be open to any person who has completed two years at Jose Marti Technical High School and registered with the association.

B. Associate Members: husband or wife of member by paying dues.

ARTICLE II: EXECUTIVE COMMITTEE

Section I: Number and Term of Office

An Executive Committee will be named at the annual (September) meeting consisting of Committee chairs with the President serving as Chairman.

Section II: Vacancies

In case of any vacancy on the Executive Committee, a successor to hold office for the unexpired term shall be elected by the entire membership present at the following meeting.

Section III: Meetings

Regular monthly meeting will be held throughout the year in person or via satellite as deemed necessary,with the annual meeting taking place at the September meeting. Other meetings to be held as needed.

Section IV: Quorum

A majority of the Executive Committee present at a scheduled meeting shall constitute a quorum for the transaction of business.

ARTICLE III: OFFICERS

Section I: Officers

The officers of the association shall be elected by the membership at the annual (September)meeting. The membership shall elect a President, Vice-President, Secretary,Treasurer, Event Coordinator, and Communication Director / School Liaison

Section II: Vacancies

In case of a vacancy of any office, the Executive Committee shall fill the vacancy.

Section III: Duties

A. The President:

1. Shall preside at all meetings of the association.

2. Shall personally represent the association or appoint a delegate where representation is deemed advisable.

3. Shall appoint committees and committee chairpersons.

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B. The Vice-President:

1. Shall have such powers and perform such duties as may be delegated to him/her by the President.

2. In the absence or disability of the President, he/she shall perform the duties and exercise the powers on the President.

C: The Secretary:

1. Shall keep the minutes of all meetings.

2. Shall keep such other records as directed by the Executive Committee.

D: The Treasurer:

1. Shall keep the financial records of the association, pay bills on approval of the officers, and have custody of all funds and property of the association.

2. Shall submit a written,detailed record of transactions at all meetings.

3. Shall perform all the duties usually incident to the office of the Treasurer.

E: The Communication Director/ School Liaison:

1: Shall be responsible for maintaining the contact information for members

2: Prepare and release all communication (newsletters, emails, mailings, etc) as required by the association or committee.

3. Shall keep the committee updated on the needs of the school.

4. Shall keep a open line of communication with the school and the association.

F: Event Coordinator:

1. Shall be responsible for planning or assisting with all reunions or any other events that are beneficial to the association or members.

2. Shall assist with all fundraising events

ARTICLE IV: FINANCE

The funds are to be deposited in a financial institution approved by the Executive Committee and may be withdrawn on the signature of the Treasurer, President or Secretary. Expenditures of more than $500 require two signatures. No officers are allowed to sign a check for them selves.

ARTICLE V: FISCAL YEAR

The fiscal year of the association shall begin August 1st and end July 31st. The Treasurer is directed to leave a minimum of $1,000 on account for operating expenses for the next fiscal year.

ARTICLE VI: TRANSPERANCY

All registered members will be provided access/password to the secured section of the website where they will be able to view/monitor all debit or credit for the association. This page will be located on the alumni website under the tab Association-Financial Statements

ARTICLE VII: BASIC POLICIES OF OPERATION

The following section delineates the policies of the Jose Marti Technical High School Alumni Association.

A. The following sub committees may be organized:

? Fundraising

? Scholarship

? Public Relations/Advertising

? Newsletter

? School needs

? Website

B. The name of the association or the names of the members in their official capacities shall not be used in connection with a commercial concern or with any partisan interest or any purpose not appropriately related to the objectives of the association.

C. The association shall not directly or indirectly participate or intervene (in any way, including the publishing or distribution of statement) in any political campaign on behalf of, or in opposition to, any candidate for public office.

D. The association shall be non-political and non-sectarian.

E. Persons representing the association shall make no commitments that bind the association, unless authorized by the Executive Committee.

F. In the event of the dissolution of the association, its assets shall be distributed to the Jose Marti Technical High School Scholarship Fund and in accordance with the non-profit status provided by the Internal Revenue Code as from time to time amended.

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ARTICLE VIII: PARLIAMENTARY AUTHORITY

Robert’s Rules of Order shall be the authority on all questions of procedure not specifically stated in the constitution and By-Laws.

ARTICLE IX: FINANCES

A: This association will be organized as a non-profit organization per section 501{c}{3} of the Internal Revenue Code and no member shall have any legal or equitable ownership in any of its funds or property. In the event of the dissolution of this association,any funds or property remaining shall be turned over to the Jose Marti Technical High School Scholarship Fund, Jose Marti Technical High School, Twickenham Park, St. Catherine, Jamaica.

B: The Treasurer of the association shall pay by check all debts of the Association within thirty {30}days after receipt or on approval by the Executive Committee.

C: All projects that require financial obligation of the association will be presented at the annual(September) meeting in order for the newly elected officers to plan their budget for the following year. The budget shall normally be voted on at the October meeting. Budgets may be changed by a vote of the Executive Committee.

D: An internal annual review by one or more non-Executive Committee members shall be required. The

Treasurer will be required to submit a detailed report at the end of each year. A formal letter by the reviewer or reviewers shall be standard procedure expressing the findings and filled in the records of this association.

ARTICLE X: AMENDMENTS

These By-Laws may be amended at any meeting of the association by the affirmative vote of two-thirds (2/3)of the members present, provided that any proposed change shall be presented for discussion and debate no later than 30 days prior to the monthly meeting and that it be listed on the agenda for the next meeting.